How to Fix Outlook Operation Failed Error 0x80004005?

Summary:

The Outlook error 0x80004005 is one of the common sending/receiving errors that occurs when Outlook is severely corrupted.  With the help of the simple approaches explained in the article, you will be able to troubleshoot the error 0x80004005 without any hassle.

Quick Navigation

Outlook 0x80004005 Error Statements
Causes of Outlook Error 0x80004005 The Operation Failed
How to Fix Outlook Operation Failed 0x80004005 Error?

About Outlook Error 0x80004005:

The error 0x80004005 the operation failed is one of the Outlook receiving error that doesn’t allow you to open any received emails on Outlook. The error appears in any Outlook versions including 2021, 2019 but most frequently encountered in Outlook versions 2003, 2007, 2010, or 2013.

Some of the common Outlook 0x80004005 error messages that Outlook users receive are listed below:

      • Task [TaskName] reported error (0x80004005): Network operation failed.
      • Windows cannot access \server. Check the spelling of the name. Otherwise, there might be a problem with your network. Error code: 0x80004005.
      • Unspecified error. Error code=0x80004005; Error source=[SourceName].
      • Task [TaskName] – Receiving’ reported error (0x80004005): ‘The Operation Failed.

Causes for the Error 0x80004005 Operation failed on Outlook

 

Script blocking is a feature in Antivirus that becomes active to check any malicious code when PC tries to run a script from .bat or .reg files. However, if any malicious activities are encountered, the anti-virus immediately blocks the script from being executed.

Any damage or corruption in the Registry keys will affect the functioning of MS Outlook as these keys are used to store setting information for software programs, OS configuration and much more.

Any kind of malicious virus intrusion on the PST or other Outlook files can be the reason for several abnormal behaviors, including this error.

How to Fix the Outlook Error 0x80004005?

Follow the given methods to fix the Outlook Error 0x80004005:

    1. Disable the script blocking feature
    2. Inactive Outlook New-Mail notification
    3. Repair on the MS Office program
    4. Run Outlook in Safe Mode
    5. Create a New Outlook Profile
    6. Clean up bad registry keys
    7. Repair Outlook data file
               Using Inbox Repair Tool
                  Using SFWare Repair Tool

Method 1: Disable/Uninstall the script blocking feature

As mentioned above, one of the main causes behind the error is interruption of the anti-virus script blocking feature. However, by temporarily disabling the anti-virus, you will be able to fix the Outlook error 0x80004005. Uninstall the antivirus on your PC or disable the script blocking feature on the antivirus and verify the Outlook for the error.

Steps to Disable the Script Blocking Feature

Open the antivirus on your PC >> Go to Options >> System >> Script Blocking

Now, simply undo the Enable Script blocking option and click on OK.

Method 2: Turn off Outlook’s New-Mail notification

There is also a possibility of the Outlook error 0x80004005 in the Outlook receiving process, if the new mail notifications are enabled. Therefore, try disabling the Outlook new mail notification to fix the error 0x80004005, operation failed.

Steps to disable Outlook new mail notification

Open Outlook, go to File >> Options from the list

Now, a dialog box appears on Outlook Options >> click on Mail tab.

In the Message arrival section, uncheck the Display a Desktop Alert option. This stops the desktop notification of the received messages.

Method 3: Repair on the Microsoft Office program

Repairing all the MS office programs surely will help you fix any error that occurs in MS Office programs including Outlook.

Go to Programs and Features option on your computer.

Select Microsoft Office programs >> Change option

select the Repair option >> click on Quick Online Repair option. This initiates the online repair process and fix Outlook errors if encountered including Outlook error 0x80004005.

Method 4: Run Outlook in Safe Mode: Disable Add-ins

If the Error 0x80004005 is due to Outlook’s faulty add-ins, this method can fix the issue. Rewards of running Outlook in safe mode is that Outlook starts without loading the add-ins. Therefore, you will be able to fix Outlook error 0x80004005.

Type exe /safe in search box >> Enter

A pop-up message stating that the user wants to start Outlook in safe mode will appear. Click Yes.

Method 5: Create a New Outlook Profile

You might encounter the Outlook error 0x80004005 Operation failed due to corrupt Outlook profile. You can try repairing the Outlook profile or create a new Profile to fix such issues.
Account setting to fix Outlook error 0x80004005 operation failed error

Steps to create new Outlook Profile

Go to the File tab >> Account Settings >> go to Manage Profiles

Click Show Profiles >> click the Add button in the Mail window.

Now, enter the profile’s name and all account credentials.

Once the procedure is completed, go to the Mail window again >> select the new profile option >> OK button. This allows your current new profile a default one.

Method 6: Delete bad registry keys

As registry keys hold crucial information related to software and hardware applications installed on your computer, it is recommended to take a backup of the files before cleaning the registry.

Follow the steps to backup files and manually clean the registry:

 Click on Start >> open Run dialog box by pressing Windows+R keys

 Type Regedit >> click OK.

Go to Registry Editor >> File menu >> select Identities >> select Export.

 Save the Backup File of registry keys. Once the files are saved select the files that are corrupt or damaged and delete them.

Method 7: Repair Outlook data file

One of the best solutions to fix any Outlook error is to repair the Outlook application. There may be chances of Outlook data file corruption. By repairing the Outlook, you can easily fix the error 0x80004005. You can repair Outlook using two simple methods:

Repair Outlook Data Files Using Inbox Repair Tool

Microsoft Inbuilt inbox repair tool (ScanPST.exe) is a tool that analyzes and repairs errors in Outlook email applications.  In general, the inbox repair tool maintains the integrity of the Outlook.

Microsoft Inbox repair tool to fix corrupt Outlook data file

To locate the MS Outlook Inbox repair tool by following the path → C:\Program Files\Microsoft Office\root\office19\

Note: if you are using any other Outlook versions, click on the link to know how to download ScanPST and locate the ScanPST.exe.

Once you locate ScanPST, follow the steps to repair Outlook data files:

First, Browse the corrupt PST File. Selected PST files will be listed in the box. Click the Start button to initiate the scanning process. Once the scanning process completes, you can verify the errors found during scanning the corrupt PST files. Click on the Repair button to repair the PST file.

With the help of ScanPST, you can also repair OST files. Although, Inbox repair tool comes with all the advantages, the tool also has some disadvantages.

    1.   Inbox repair tool works on original data. Therefore, there will always be possibility of data loss.  
    2.   Inbox repair tool cannot repair severe corruption effectively on Outlook data files
    3.   It can easily repair PST files up to 4 GB.
    4.   Due to severe corruption, the ScanPST freeze or stops working

Do not worry! you will still be able to repair PST, OST without losing any data from Outlook application. With the help of SFWare PST repair tool, you can fix any Outlook Errors including the Error 0x80004005 if it is caused due to corrupt data files. The tool works on the copy of the files; therefore, the original data is unaltered. You can repair oversized PST files as well in a few clicks.  The tool is able to recover deleted, lost and corrupt PST files without even altering the originality of the file. 

Repair Outlook data files Using SFWare Repair Tool

To fix the corruption on the PST file causing Outlook error 0x80004005, download the SFWare PST repair tool, and launch the application.

1 The Main screens displays three option:

Open PST File: If you know the path to open PST file, select the option

Find PST File: If you are not aware of PST file, the tool easily finds that for you

Select Outlook Profile: Select the profile in which you need to repair the Outlook files
first step to use PST repair tool

2 Now, Select Normal Scan or Smart Scan from the next window

Normal Scan: Repairs minor corruptions in PST file

Smart Scan: Works effectively on severely corrupted PST file

Select PST File to Repair

3 Click on Repair option to fix Outlook Error 0x80004005: Operation is failed

End Screen

After completion of the Outlook repair process, save the repaired PST file in your desired location on the computer.

Conclusion

With all the methods explained above you should be able to fix the error Receiving reported error (0x80004005): ‘The Operation Failed’. It is always suggested to make sure you keep the backup of your important data to avoid any kind of data loss in future. However, if the error is due to a damaged or corrupt PST file, you can always rely on SFWare PST repair tool to easily fix all the Outlook issues.

How to Fix Error 0x8004011D, The Server is Not Available?

Summary:

 Although Microsoft Outlook is a most commonly used email client, it is not free from errors that stops sending and receiving emails. ‘Microsoft Exchange Server’ reported error (0x8004011D) is an error that prompts when trying to perform sending and receiving emails on Microsoft Outlook. In this article, you will be able to understand the causes of the error and methods to troubleshoot the same without any hassle.

 

Quick Navigation

The Outlook Error 0x8004011D, The Server is Not Available

What causes Outlook Error 0x8004011D?

How to Fix the Error 0x8004011D, The Server is Not Available?

Frequently Asked Question

The Outlook Error 0x8004011D, The Server is Not Available

The Outlook error 0x8004011d occurs when users are trying to synchronize an Outlook account with the server and thus prompts a synchronization issue. The detailed error message is given below:

Outlook Error 0x8004011D, The server is not availableTask ‘Microsoft Exchange Server’ reported error (0x8004011D): ‘The server is not available. Contact your administrator if this condition persists.’

Task ‘Microsoft Exchange Server – Sending and Receiving’ reported error (0x8004011D): ‘The server is not available. Contact your administrator if this condition persists.’

What causes the error 0x8004011D in Outlook?

There are many factors that are responsible for the occurrence of Outlook error 0x8004011D. Most common of them are slow internet, interrupted internet connection, improper Outlook installation or configuration.

The other reasons would be viruses or malware that corrupts the Outlook data file, blocked system ports and conflicts with add-ins or third-party applications.

How to Fix the Outlook Error 0x8004011D, Server Not Available?

When the Outlook error – 0x8004011d appears, you will not be able to receive or send emails anymore until you find ways to fix it. Try the following 5 solutions to fix the Outlook Error 0x8004011D.

1: When Offline, Use Cached Exchange Mode

2: Creating a New Outlook Mail Profile

3: Open Outlook in Safe mode with Networking using Windows Safety Scanner

4: Increase Maximum Allowed Sessions Per User via Registry Key

5: Repair Corrupt Outlook Data Files

Method 1: Enable Cached Exchange Mode to Fix Outlook 0x8004011D error

If the 0x8004011D error appears in the Exchange account it is recommended to use the Exchange Cached mode to see if it resolves the Exchange servers without issues and connects the server.

Below are the steps for how to enable Cached Exchange Mode for the affected Outlook mailbox account:

Fix Outlook Error 0x8004011D- Email Accounts

Step 1: Open Control Panel and type Mail in the search box. Click on Mail from the list of options.

Step 2: Click the Email Account button.

Step 3: On the Email tab, double-click on the Exchange account that you are using and click on Next

Step 4: When you reach the Change Account Windows Server Settings page

Step 5: Check the box beside Use Cached Exchange Mode.

Or you can enable Use Cached Exchange Mode via Outlook >> File >> Account settings >> Select the email account >> Change >> More settings.

Now, Restart Microsoft Outlook for the changed setting to take effect and verify if the error is 0x8004011D still exists or not.

Method 2: Create a New Outlook Mail Profile

Below are the steps to remove the current Outlook mailbox profile and recreate a new profile to fix the Outlook Error 0x8004011D.

Note: Make sure to keep backup your PST or OST file before proceeding. Creating a new profile may delete all your Outlook data from the existing profile.

Fix Outlook Error 0x8004011D- Show profiles

Step 1: Close Microsoft Outlook program. Open Control Panel

Step 2: Click the Mail from the list of options. Click the Show Profiles button.

Step 3: Select the Outlook Profile that you are using and click on the Remove button. When the confirmation window is prompted, click on Yes to proceed.

Step 4: Now, Start Microsoft Outlook and follow instructions presented on screen and configure a new Outlook Profile.

Now, try to sync the Microsoft Outlook program and see if the error 0x8004011D still exists.

Method 3: Open Outlook in Safe mode with Networking using Windows Safety Scanner

First, restart the PC and wait for the initial login screen. Click on the Power Options icon at the bottom right corner. Hold the Shift key while clicking on the Restart option to force the PC boot in Safe Mode.

Step 1: Once the computer enters the Recovery menu, click on Troubleshoot >> Startup Settings.

Step 2: Press F5 to boot the PC in Safe Mode with Networking.

Step 3: Now, open the browser. Visit Microsoft official site to download Microsoft Safety Scanner.

Step 4: Once Microsoft Safety Scanner is downloaded, double-click on the downloaded executable file to start the scanning process.

If the UAC (User Account Control) prompts, click Yes to continue with administrative privileges.

Step 5: Complete the on-screen prompts to initiate the scan with Microsoft Safety Scanner.

At last, Reboot the PC and boot in normal mode and check if the Error 0x8004011D is gone.

Method 4: Increase Maximum Allowed Sessions Per User via Registry Key

Sometimes, increasing the maximum allowed session per user helps fixing the connectivity or synchronization errors in Outlook. Below are the steps to fix the error 0x8004011D, server is not available using Registry key.

Step 1: Press Windows key + R to open the Run box. Type regedit and press Enter. This opens the Registry Editor.

Step 2:  Open Registry editor with administrative privileges. Navigate to the following location:

HKEY_LOCAL_MACHINE\SYSTEM\CurrentControlSet\Services\MSExchangeIS\ParametersSystem

Step 3: Try to find the MaximumAllowedSessionsPerUser entry and click on it.

(If it doesn’t exist, right-click on a space and choose New > DWORD (32-bit) Value. and name it as MaximumAllowedSessionsPerUser.)

Step 4: Double-click on MaximumAllowedSessionsPerUser entry, set the Base to Decimal and change the Value data to any number more than 1. Click OK to save the changes. Close the Registry Editor.

Step 5: Press Windows key + R to open a Run box. Type services.msc and press Enter to open Services console.

Step 6: Locate the Microsoft Exchange Information Store, right-click and choose to Restart the service from the context menu.

If the problem exists with Outlook synchronization/connecting with Server, the above-mentioned method should be able to fix it.

Method 5: Repair the Corrupt Outlook Data Files to Fix 0x8004011D Outlook Error

If the Outlook data files are corrupted and is the reason behind the error 0x8004011D, the server is not available. First, you need to repair the corrupt Outlook files (PST and OST). If Outlook has minor corruption, you can easily make use of Microsoft Inbox Repair Tool or ScanPST.exe.

Scanpst to fix corrupt Outlook data fileAlthough you can make use of ScanPST.exe, due to its certain limitation with Outlook data file size, severity of data file corruption Outlook, ScanPST may even stop responding. In such cases, it is always recommended to make use of a safe and secure PST repair tool that is able to fix both OST and PST Outlook data files.

Fix the Outlook Error 0x8004011D using PST Repair Tool

Download and Install SFWare PST Repair Tool to fix the Outlook Error. The Tool can easily fix any corruption on Outlook data files and recover any data that is lost from Outlook. Therefore, even if you do not have a backup of your files, the tool helps you recover the lost Outlook files including, mails, journals, calendars etc.

Free Download for Windows

Step 1: Select an appropriate option according to your scenario from the main screen.

  Open PST File – If you’re aware of the PST file path present on your computer

  Find PST File – If you do not know the location of Outlook PST file location

  Select Outlook Profile – If there are multiple Outlook users/profiles existing on your computer

first step to use PST repair tool

Step 2: Once you locate the Outlook data file, click on Next option

Step 3: Select either Normal Scan or the Smart Scan based on the level of corruption you have encountered while working on the file. Later, select a folder where repaired PST file is to be stored

Select PST File to RepairStep4: Click on the Repair button. Once the repair process is complete, you will be prompted with ‘Your Outlook PST file has been repaired’ message.

Now verify if the error 0x8004011D, server is not available, is fixed.

Frequently Asked Question

How can I Fix the Outlook Error 0x8004011D?

You can first try updating your windows system and run SFC to scan for viruses or any malware corrupting the file system. If this didn’t work, you can follow the methods given above in the article and try fixing the Outlook Error 0x8004011D.

Outlook doesn’t work. 0x8004011D error code. Why?

As mentioned above, the main reason that causes the error 0x8004011D is slow internet or interrupted internet connectivity. When the synchronization issue appears on Outlook, it disables Outlook to send or receive any emails from the server. Therefore, it seems like Outlook doesn’t work when the error 0x8004011D is encountered.

Does inbox repair tool repairs the server not available Outlook error code 0x8004011D?

If the error occurred due to PST or OST file corruption on Outlook, in such cases, you can use the Inbox Repair tool or ScanPST which is included in your MS Office package.

Fix the Error Cannot Move the Items/Emails in Outlook

Summary:

Sometimes, with its frequent and reluctant use of Outlook, Outlook data files (PST) becomes oversized. Due to which sever errors are encountered on Outlook. Cannot move Outlook emails to folders is one of the common errors that Outlook users encounter on daily basis. In this article, you will be able to know the causes that stops emails from moving from folder to another and easy methods to fix the error.

Quick Navigation

Different Error Messages

Causes for the Error Can’t move Outlook emails to folders

Fix the Error Cannot Move emails to Folders

Error Messages

Based on the Outlook version used on your computer, you can read error messages in different ways:

“Can’t move the items. The items could not be moved. It was either already moved or deleted, or access was denied.”

“Can’t move the items. Could not move the item. The original was either moved or deleted, or access was denied.”

“Can’t move the items. Could not complete the operation. One or more parameter values are not valid.”

Above displayed are the error message displayed when Outlook cannot move emails to other folders. However, lets see the reason behind the error why Outlook cannot move emails from folders.

Why Outlook cannot move emails to other folders?

The occurrence of an error may be due to different reasons. Few of the supposed causes are listed below-

Oversized Outlook file: When the limit of an Outlook is reached, you cannot send or receive or move any items from Outlook. When you try to move Outlook items from one folder to another, a file gets static and does not move to the required destination.

Filled Deleted Items Folder:  If you are trying to move emails to Delete folder, there may be change of Delete folder full. In such situation, you will not be able to move any more files to the folder. Sometimes, even after deleting the emails, Outlook says full.

Administrator Policies on PC:  The system administrators may have restricted the user controls for data safety and proper functioning of software. This also helps in avoiding migration to other email platforms.

Anti-Virus, malware threats: The problem in Outlook functioning like Sending or Receiving emails can get affected with conflictions due to third-party applications like Anti-viruses, Malware, etc.

PST file corruption: the most common reasons for any errors in outlook is data file corruption. When the PST file gets corrupted, this effects on the working of Outlook.

Most of the time, error should be getting resolved just by closing all the programs that are in running and then restarting Outlook. However, if the cause is oversized PST or corruption you cannot fix it just by restarting the Outlook.

How to Fix the Issue Cannot Move Outlook Emails to Folder?

A PST file may get corrupt due to several reasons. one of the prominent reasons is oversized PST file. Before fixing the issue, it becomes important to verify the size of the PST file.

Follow the steps to verify the size of the file-

    1. Open Microsoft Outlook >> click on File >> Account Settings >> Data files
    2. Now, highlight the Outlook data file (.PST) and click on Open File Location
    3. Right Click on PST file followed by Propertiesselect properties

If your PST file has grown larger than the recommended size limit, you need to split the file into smaller units. This in turns avoid the further corruption on Outlook files. One of the most recommended way to fix the issue is by using an advanced PST Repair tool.

Method 1: Compress Outlook PST Files

Go to the Outlook >> File >> Info >> Account Settings >> Data Files tab to select the PST file and click on the Settings option.

Locate the Outlook data file

Then click on the Compact now option to compress the PST file to a reduced size than the existing. Then try opening the PST file in the Outlook application.

Method 2: Repair a corrupt Outlook PST file with Scanpst.exe

To fix the error cannot move Outlook emails to folders, you can try using an inbuilt utility (Inbox Repair tool or ScanPST) provided by Microsoft Outlook. The inbuilt utility scan and repairs PST files easily.

To use Inbox repair tool, you need to first locate the ScanPST. you can locate ScanPST  for any version of Outlook. For the Outlook version of 2019, you can find Inbox repair tool-

Outlook 2019-32-Bit C:\Program Files\Microsoft Office\root\Office19

Outlook 2019-64-Bit C:\Program Files (x86)\Microsoft Office\root\Office19

Once you successfully locate the scanpst.exe application, launch the application and follow the mentioned steps on how to repair PST.

Scanpst to fix corrupt Outlook data file

    1. First click on the browse button, select the corrupt or damaged PST file
    2. Click open button and click on the start button. Now, ScanPST initiates the scan.
    3. After completion of scanning, it displays if Outlook has any issues with
    4. Now hit on the repair button to complete the entire repair procedure

Note: Inbox repair tool, will be helpful when you are dealing with minor corruption. This method cannot be used if the PST file size exceeds the limit. Using ScanPST in such cases, may lead ScanPST to freeze during repair process.

Method 3: Create Outlook Profile

You can fix the Outlook cannot move emails by creating Outlook Profile only when the error is due to another type of email account configuration. The following steps will help you create a new Outlook profile:

Account Settings to fix cannot move items to folders

    1. Go to Microsoft Outlook >> select the option
    2. Select Account Settings >> Manage Profiles
    3. Select the option ‘Show Profiles’ >> click on Add button
    4. Now, type a new name for the Profile under Profile name box >> click on OK to confirm

Now open Outlook using the new Outlook profile and check whether the error has been resolved or not.

If none of the above methods helped you fix the error cannot move Outlook emails from inbox to any other folders., if the error is due to severe corruption in the PST file, SFWare PST repair tool comes in handy. SFWare can work with a large sixed PST file without letting you lose any data.

Free Download for Windows

Method 4: Use an advanced Outlook PST Repair tool

To stop Outlook error cannot move emails to folder, Download and install  SFWare PST Repair Tool on your computer. The tool is compatible with all the Outlook versions including the latest 2019, 2016, 2013 and older versions as well. Follow the steps given below to fix the error.

Step 1: Three option are displayed on screen, select the option that is convenient to you-

first step to use PST repair tool

1: Open PST file: Select if you know the location of the PST file

(you will be taken to next screen that allows you to browse the PST file)

2: Find PST file: Select if you are not aware of the location of the PST file

3: Select Outlook Profile: Use this option to find the PST file for a profile. When you have multiple Outlook profiles.

Step 2: Once the PST file is selected, click Normal Scan and select a location to save the repaired PST file. Then click the Repair button

Select PST File to Repair

Step 3: Once the file is repaired, you can Preview the PST file along with recovered emails and finally, Save the repaired PST in any desired location

Conclusion:

With all the above-mentioned methods, you can easily fix the error Outlook cannot move emails from inbox to other folders or vice versa. Make sure you check on the PST files so that it reduces the risk of the errors. if your PST file is severely corrupt, you can always relay on the safe and secure SFWare PST repair tool to fix the PST file corruption without any hassle.

4 Ways to Stop the Error Outlook Mailbox is Full After Deleting

Summary:

It is quite a common problem that Outlook users encounters often while using mailbox. Sometimes, even after deleting some data from the mailbox, it is displayed that Outlook mailbox is full.  In this article, you will know why is your mailbox says full after deleting and how to stop it from being full.

Free Download for Windows

When you delete the mails from mailbox, you certainly ensure some free space on, yet you receive the warning message stating Outlook mailbox is full. This is because, when Outlook profile is created on exchange server, a default mailbox size is allocated by the administrator. When it exceeds the size limit, you will encounter the warning Outlook mailbox is full. Sometimes, you receive warning messages after deleting some of the mails as well.

Why Is My Mailbox Still Full After Deleting?

A few reasons behind Outlook mailbox displaying full would be:

Causes for Outlook Mailbox full Solution to Fix Outlook Mailbox Full
 

1.       Mails that were deleted may not be taking so much space and deleting such mails doesn’t add up to storage space.

 

Delete Large Emails to Free Up the Mailbox Storage

 

2.       Trash or Delete folders not being emptied.   All the data stored in the mailbox contribute to the storage space. Therefore, deleting the mails from inbox and storing them up in delete folder or archive folder doesn’t do any good in freeing up the space.

 

Empty the Delete Folder

Clean up the Mailbox

 

3.       If you are working on OST files, it consumes large space than of PST files. In such cases, it is recommended to convert OST to PST files to free up mailbox storage space.

 

Convert OST to PST

If you keep facing the error after deleting the data from Outlook mailbox, try these 4 simple solutions given in the next section.

Solutions to Fix Outlook Mailbox Full After Deleting?

Here are a few methods described to resolve the issue Outlook mailbox is full. It is also recommended to take back up of your important data.

Method 1: How to Delete Large Emails to Free Up the Mailbox Storage

This is best way to delete unwanted large emails to free up the mailbox space follow the steps given below to easily resolve Outlook mailbox full after deleting or archiving.

    1. Launch Microsoft Outlook and go to Folder option>> New Search Folder option on the left corner of the tool bar.Outlook mailbox full- folder
    2. Scroll a bit down à go to Organizing mail and select Large mail. Choose the size of the file to delete under the Customize Search Folders. Click OK
      Outlook mailbox full-large mail 3.
      Emails larger than specified size will be displayed on the left side of the window.Large mail size-Outlook mailbox full

Now you can select the unimportant files and delete them in one go. What if the emails are important and you lost them? Do not worry! in such situation, you can easily recover deleted emails from Outlook.

Method 2: Empty the Delete Folder or Trash Folder

Another method to free up storage space in Outlook mailbox is to clear or empty the delete folder. When data is deleted from the mailbox, it is temporarily stored in deleted folder. Therefore, you can manage the storage space of mailbox by deleted items from the delete folder permanently.

Important Note: If you have configured the Outlook on Exchange, Outlook.com or Office 365 account, Outlook displays the Deleted Items folder. However, if you are looking for Gmail or any other email account, the folder is named Trash.

Follow the steps given below to delete items from delete folder permanently to stop Outlook mailbox getting full.

    1. Open Outlook, go to Delete Items >> Right Click and select Empty FolderDelete items-Outlook mailbox full
    2. When prompted, Confirm

You can try deleting the item permanently when you delete items from the folder. To do so, configure the settings to automate this process.

    1. Go to File >> Options >> Advanced
    2. Click on Outlook Start and Exit >> Empty the Deleted Items folder when exiting checkbox.
      Delete items automatically-Outlook mailbox is full
    3. Scroll down to others field and click the Prompt for confirmation before permanently deleting itemsPrompt the confirmation to delete items permanently

When you confirm, all the items from the delete folder deleted and create enough storage in the mailbox. Thus, the warning message Outlook mailbox is full after deleting can be fixed. If this method also didn’t help you fixing the error, you can try cleaning up the mailbox.

Method 3: Clean up the Mailbox Using Cleanup Tool

You can make use of mailbox cleanup tool to clear the older mails stored up in Outlook. Mailbox Cleanup option verifies the size of mailbox size and filters the older emails than a specific date. Also it can find emails based on size of Archive mail items, view Deleted Items folder size, and empty or delete Deleted Items and Junk folders. Follow the steps below to use Mailbox Cleanup:

    1. Navigate to File >> Tools >> select Mailbox CleanupMailbox Cleanup-Outlook Mailbox Full
    2. You can select emails to clean based either on the days or the size of the files. Once you provide the specification, click on Find Select the messages to delete from the list and clear the Mailbox.
      Clean up tool to fix mailbox full error
    3. You can also make use of AutoArchive option to move old emails to an archive (.pst) automatically. This can free up the mailbox storage and fix the error message.

Method 4: Convert OST to PST

If you are working on offline or using the default Cached Exchange Mode, you can convert OST to PST or split oversized OST file to small PST based files to manage space on mailbox. By converting OST to PST, you not only free up the mailbox storage space but also reduce the corruption in OST files. It also makes access of the mailboxes easy.

When OST file is converted to PST file, the attachments are linked dynamically where users can access the attachments directly from the email without any hassle.

Steps to convert OST to PST using SFWare

Download and Install SFWare OST to PST conversion software on your computer. Launch the application.

Free Download for Windows

    1. On Main screen- Two options Open OST file and Find OST file are displayed

Open OST file: select this option to repair inaccessible, corrupt or damaged Outlook OST file.

Find OST file: select this option when you’re not aware of the OST file location. The tool will automatically find the OST file

Find OST file to convert

    1. Click on Browse to store the converted OST fileConverting OST file
    2. The software will start the conversion and will generate a healthy PST file which is ready to use.

Now, you will have a large OST converted to PST file that contains all your Outlook items that were saved in an OST file. By importing this PST file into your Outlook, you can successfully access all Outlook attributes.

Conclusions:

When Outlook Mailbox is full, you will not be able to send or receive any mails. To stop this from happening, make sure to keep your mailbox storage space free. If you still encounter the warning message mailbox full after deleting everything, follow the methods explained in the article and fix the error.

Frequently Asked Questions:

Why does Outlook keep saying my mailbox is full?

A few reasons behind Outlook displaying mailbox full are undeleted old mails that is consuming space from mailbox storage, working in offline mode and also due to corruption in Outlook data files.  Sometimes even after deleting or arching the mails, you end up encountering the warning message. This is because deleted or archived messages will be still be existing on the storage space which makes mailbox storage full.

Do deleted emails take up space in Outlook?

Yes, deleted emails if not permanently deleted from the mailbox take up space in Outlook. You can easily free up the space by emptying the delete or archiving folder as described in the write-up.

How do I stop my Outlook mailbox from being full?

You can stop Outlook mailbox full warning message by deleting the large size mails or old emails that are unimportant. Emptying the archive folder or delete folder also helps in fixing the problem. If you are working on OST, thee best option is to convert OST to PST. By converting you can fix any Ost/ PST corruption and OST large file size issues.

Does converting OST to PST reduce Outlook mailbox space?

Yes, absolutely. As mentioned in the article, When OST is converted to PST large OST files can be converted t small files and hence occupies less space in mailbox. It is also easy to access PST files from anywhere anytime without any hassle. Also, PST files are the most reliable file format and corruption/ damage to PST files can easily be repaired compared to OST.

 

How to Fix Outlook Error Cannot Connect to the Server?

Summary:

Cannot connect to the server is one of the most common errors encountered while using Outlook. Since the error not only prevents you from sending the error but also stops receiving the emails. This article guides you with a few simple manual methods that help you fix the error Outlook cannot connect to the server without any trouble.

 

To send or receive any emails from Outlook, you must connect to the Outlook Exchange Server. However, when you are unable to connect to the server, you cannot synchronize the folders with the server either. In such situations, Outlook throws an error stating “Outlook cannot connect to the server. If you continue to receive this, content the server administrator or ISP.

Table of contents:

Reasons why Outlook won’t connect to the server

How do I get Outlook to connect to the server?

Frequently Asked questions

Why Outlook Cannot Connect to the Server?

If you are wondering why Outlook keeps disconnecting with the server when working offline, here are a few reasons why Outlook may fail to connect with the server.   

    1.       OST synchronization errors 
    2.       Damaged Outlook data files 
    3.       When a mailbox from the Exchange server is deleted or disabled, it is possible to encounter connectivity issues with the server.
    4.       Damaged Microsoft Office or Outlook program files
    5.       Corrupt Outlook profiles or incompatible/faulty add-ins can lead to Microsoft Outlook unable to connect to the server.

Irrespective of the causes, it becomes important to fix the error before time to get access back to your Outlook mail. Without wasting too much time, let us see how we can fix the Outlook error and connect to the server.

How to Fix the error Outlook Cannot Connect to the Server?

Before moving ahead with methods, here are some of the basic fixes that can help you troubleshoot Outlook connectivity issues.

Basic troubleshooting methods to fix Cannot Connect to the Server

Verify your account credentials or Exchange server name

Check the Computer and Network Connection

Check Outlook is Online

Use SSL in Exchange Server

Disable the Extension or Add-ins

Basic Fix 1: Verify your account credentials or Exchange server name provided are correct

If the account details or exchange server name are incorrect, Outlook cannot connect to the server when you run the software. Follow the below steps to make sure your account credential in Outlook is correct.

Step 1: Open Outlook on your computer. Go to File > Info > Account settings

Step 2: Click on the account from the dialog box > remove the existing account > re-enter your correct account credentials

If you are still encountering the error, check with the internet connectivity.

Basic Fix 2: Check the Computer and Network Connection

If there is a problem with a network or it isn’t working, then you won’t be able to connect to any server. In such cases, you need to ensure that your internet connection is working and your system is connected to that network.

    • First, try to connect another device to the same network. If the Outlook is opening in the other device, it can be concluded that network has no problem.
    • Next, try to access your browser, check if you can receive your emails. If you are unable to connect, then it means that there is a problem with a server.
    • If you are using a public network, try using a private one and verify if the connection is right.

Basic Fix 3: Check Outlook is Online

There are few indications to check whether Outlook is online or offline. You can start with, Outlook status bar at the bottom- If it says Working Offline or Disconnected, your Outlook isn’t connected to the server. Try to connect it by following the steps:

Open Outlook >> Go to the Send/Receive tab >> Select the Work Offline option to reconnect.

Basic Fix 4: Use SSL to connect to Exchange server

SSL certificate is used to verify the authenticity of the Exchange Server and allow you to connect securely with the server.

To use SSL to connect the Microsoft Exchange server, follow the below steps:

Step 1: Open Outlook. Go to File > Info > Account settings

Step 2: Select your email account >> click on Change > More Settings > Advanced tab

Step 3: Now, select SSL as a type of encrypted connection and click Ok.

Basic Fix 5: Disable the Extension or Add-ins

If the reason could be any faulty add-ins or disabled extensions. In such cases, all you can do is to disable each extension and then try to connect.

Step 1: Open Outlook. Go to the File > Options > Add-ins from the left bar

Step 2: Click on the Go button, uncheck all the extensions, and hit on the Ok button.

Now, restart your Outlook to check whether the problem is resolved.

The above mentioned are a few basic connectivity troubleshooting methods. If you are still encountering the error Outlook cannot connect to the server, this may be caused due to a problem in Outlook. Try the next methods to connect Outlook with the server.

4 Methods to Connect Outlook to the Server

Below mentioned are the methods that help you fix the Outlook connectivity with server:

Verify the connection with proxy server

Repair Outlook Account

Rebuild the Outlook Data File

Fix Corrupt Outlook data File (OST, PST)

Method 1: Configure a Connection to a Proxy Server

If you’re using a proxy server for internet access, then you have to take additional connection configuration steps to fix the problem.

Step 1: Open Outlook. Click on the File > Info > Account settings

Step 2: Select your account and click on the Change> More Settings > Connection tab.

Step 4: Choose Connect to Microsoft Exchange using the HTTP option.

Step 5: Click on the Exchange Proxy Settings to specify a proxy server. Then, enter a URL to connect to a proxy server. Select Connect using SSL only.

Step 6: Select Only connect to proxy servers that have this principal name in their certificate then enter must: URL

Step 7: Under Proxy authentication settings, select the authentication type: Basic authentication or NTLM authentication and hit Ok.

If your Outlook is unable to connect to the proxy server, click here to know the various methods that can help you solve it.

Method 2: Repair Outlook Account

Outlook account refers to the info associated with servers or email addresses that you have entered in Outlook. Repairing an Outlook profile could fix the problem.

Step 1: Open Outlook. Click on the File > Info > Account settings

Step 2: Now, select your account and hit on the Repair button

Step 3: You will be asked to enter your account details, confirm your account.

Step 4: Hit on the Next button. This, in turn, enables Outlook to automatically make a connection with the server and diagnose the problem if there is any.

The method should help you fix the problem. If you still encounter the problem try the next method.

Method 3: Rebuild Outlook Data file

You can even try to rebuild the whole Outlook data file to resolve Outlook errors that cannot connect to the server.

Step 1: Open the Account Settings in your Outlook.

Step 2: Click on the Data Files tab, choose the Email account. Then, click on the Open File Location.

Step 3: Now, you can rename the file or you can move it to another location. launch Outlook again and it will automatically try to recreate your data file.

Method 4: Fix Corrupt Outlook Data File

If the problem Outlook cannot connect to the server is caused due to damaged or corrupt data files in Outlook, you can easily fix this. If the problem is in OST files, you can either convert OST to PST file and repair PST file.

To fix this, you can run built-in repair utilities like ScanPST, as this utility can fix minor corruptions. But if the corruption is severe, consider using third-party tools to repair your corrupted PST files.

SFWare PST repair is the most recommended repair tool to fix the Outlook data file corruption. This tool can help you restore the entire mailbox data like contacts, emails, tasks, and more. What’s more? You can save verified data as PST or other formats as well.

Free Download for Windows

Steps to Repair Outlook Data File

Step 1: Download and install the SFWare PST repair tool on your computer and launch the application. You could see three option on the main screen:

first step to use PST repair tool

1: Open PST file: Select if you know the location of the PST file

(you will be taken to next screen that allows you to browse the PST file)

2: Find PST file: Select if you are not aware of the location of the PST file

3: Select Outlook Profile: Use this option to find the PST file for a profile. When you have multiple Outlook profiles.

Step 2: Once the PST file is selected, click Normal Scan and select a location to save the repaired PST file, then click the Repair button

Select PST File to Repair

Step 3: Once the file is repaired, you can Preview the PST file along with recovered emails and finally, Save the repaired PST in any desired location

End Screen

If none of the above methods helped you fix the error Outlook cannot connect to the server. You can try reinstalling Outlook. This method should help you fix any Outlook errors.

Conclusion:

Above mentioned are the few workarounds that should help you fix Outlook cannot connect to the server. If the problem is due to any damage in the Outlook data file, you can easily rely on the SFWare PST repair tool to fix any errors.

Frequently Asked Questions

What to do when Outlook Mac cannot sync with the server?

To fix Mac Outlook cannot connect to the exchange server, all you can do is verify if the Outlook is in offline mode, rebuild the Outlook in Mac. Click here to know more on how to fix Outlook Mac not synchronizing with the Exchange server.

Why does my Outlook not connect to the server?

There are various reasons for Outlook not to connect to the server, most common reasons are OST files working in offline mode, damaged Outlook data files, internet connectivity issues and more. Irrespective of the reasons, you can fix the error using all the above-mentioned methods in the article.

How do I fix the Outlook connectivity error?

If you are looking at the connectivity issues with Outlook and server, you can refer to the methods explained above. The basic check includes, verifying the Outlook account or Exchange server name, checking the internet connectivity and resolving the work offline mode. Also, you can add the SSL to the server and disable the faulty add-ins.

How to Repair Outlook Data Files When ScanPST is Not Available?

ScanPST.exe is the  inbuilt utility that comes in handy to repair Outlook data files like OST and PST. However, if you were unable to find the ScanPST or if the ScanPST is missing, you will not be able to repair the Outlook data files. Stick to the writeup to know what to do when ScanPST is not available and how to repair Outlook data (PST, OST) files without ScanPST.

Free Download for Windows

Table of contents

  1. About ScanPST: Where is it located?
  2. Why is ScanPST.exe Missing?
  3. Find Missing ScanPST.exe
  4. Is there a better alternative for ScanPST? 
  5. What to Do If Scanpst.exe is Not Working?

About ScanPST:

Microsoft has an inbuilt Scanpst.exe utility to help repair corrupt or damaged outlook files including both OST and PST files. However, ScanPST is not unlike any other utilities that stops working or does not respond.  There can be scenarios where you cannot find ScanPST.

Where is ScanPST?

Generally, ScanPST is installed automatically with all MS Outlook installations and can be located in one of the following locations.

Outlook 2019-32-Bit C:\Program Files\Microsoft Office\root\Office19

Outlook 2019-64-Bit C:\Program Files (x86)\Microsoft Office\root\Office19

Note: if you are using any older versions of Outlook, you will find it with the respective office folder. If you still cannot locate the ScanPST, you can click here to download ScanPST.exe and locate the path based on the Windows version you may be using on your computer.

Reasons Why ScanPST.exe is Missing

There could be several reasons due to which ScanPST goes missing from the computer. Below listed are a few reasons:

The first reason could be, you finding it challenging to locate the location of ScanPST files. Because, the location of ScanPST.exe can be different depending on whether you have installed Outlook application from Microsoft Store or automatically installed during the Outlook installations.

Sometimes running ScanPST.exe can be prevented due to certain security (sandbox mode) limitations. This may cause the ScanPST.exe file to go missing.

Inappropriate Outlook permissions won’t let ScanPST to run in your computer.  

How to Find Missing ScanPST?

When ScanPST is not available to repair the outlook PST and OST files, all you need to do is find ScanPST using Task Manager and navigate to the file location of the Outlook process.

find missing ScanPST

  1. Type Task Manager in the search bar and Launch Task Manager on your computer.
  2. On Task Manager, switch to the Processes tab and find Outlook.
  3. Once you have located Outlook, right-click on it and then click on the Open File Location option.
  4. Now, Windows Explorer will open the folder where Outlook is installed. You can then look for ScanPST.exe in that folder.

You can run ScanPST now easily. What if the ScanPST is not responding? How will you repair corrupt or damaged Outlook files when ScanPST is not available?

Do you really need a ScanPST? Is there a better alternative for ScanPST?

As we all know ScanPST is a great option to fix minor corruption in Outlook data files for free. However, ScanPST has its own limitations and you need not depend only on it to fix any Outlook issues. 

Moreover, if the PST file is severely corrupted or damaged then it is risky to use ScanPST as it works directly on the original file. Hence putting your precious Outlook data at risk. So, is there an alternative for this inbox repair tool? Fortunately, yes. 

There are multiple PST or OST repair software that can help you with fixing any Outlook data file related issues without any hassle. SFWare PST Repair is one of the best PST repair tools out there which can help you repair severely corrupt or damaged PST files. See how easily you can repair Outlook PST files using SFWare PST Repair tool in the next section. 

Repair Outlook PST File Without ScanPST

Download and install SFWare PST Repair Software by clicking on the download button and start following the steps mentioned below.

Free Download for Windows

Step 1: From the main screen, select an appropriate option from the following

Open PST File – If you’re aware of the PST file path present on your  computer

Find PST File – If you do not know the location of Outlook PST file location

Select Outlook Profile – If there are multiple Outlook users/profiles existing on your computer

first step to use PST repair tool

 

Step 2:  After locating the Outlook data file for repairing process, click on Next option.

Select either Normal Scan or the Smart Scan based on the corruption. Later, select a folder where repaired PST file is to be stored.

Select PST File to Repair

 

Step 3:  Click on the Repair button and once the repair process is complete, you will be prompted with ‘Your Outlook PST file has been repaired message’.

End Screen

 

Conclusion

Although Scanpst.exe (Inbox Repair Tool) is an inbuilt utility from Microsoft, you might encounter a trouble when ScanPST is missing or not responding to fix the error on Outlook. However, with the help of SFWare PST repair tool, you easily fix Outlook issues.  The tool that helps to repair severe corrupted Outlook data files and extract all Outlook files including emails and folders and  save them in a new healthy Outlook PST files.

How to Fix a Corrupt OST File In Outlook 2021/2019/2016

Summary:

OST files are widely used for their benefits of storing information offline when not connected to exchange server. Although OST file has an advantage in Outlook, it is not free from corruption. If you cannot access your Outlook data due to corruption in OST file, here are a few tested workarounds to fix the OST file corruption.  If you are looking for an instant solution, you can repair the OST file  and fix the corruption in jiffy.

Free Download for Windows

OST file is an Outlook data file that is created when you configure the Outlook with IMAP, Exchange, Office 365, and Outlook.com accounts. This is the Outlook data file can help you in saving the synchronized copy of Outlook data on your computer and allows you to work offline. You can perform any actions including deleting mails, reading or creating one in offline mode. When the connection is re-established, all the changes made offline will be synchronized with the server. Therefore, you can access your updated Outlook data from any anywhere.

Repair Corrupt OST file

Although OST files are reliable and secure, they can get corrupt due to several reasons. Let us get to know why OST files get corrupted.

Quick Navigation:

What makes Outlook OST file get Corrupted?

How to repair Outlook OST files?

How to Fix Corrupt OST File?

Repair Corrupt OST file using SFWare PST/OST Repair Tool

How Outlook OST file Gets Corrupted?

Below mentioned are a few reasons that can cause corruption in OST files in Outlook-

1. Network drop while syncing with an online server or using unstable network sources can lead to OST file corruption.

2. Adding third-party add-ins can conflict with the application and cause corruption in Outlook data files.

3. If your Outlook profile is configured incorrectly, you cannot access the OST file and you may encounter the problem in configuring the Outlook data file which could be an indication of corrupt OST file.

4. Other reasons like power failures during OST files synchronizing with server or virus intrusion to Outlook data files can also lead to corruption in OST files.

5. Sometimes, any interruption caused while installing new Outlook updates makes Outlook not responding. In such cases, the damages are not limited to the application but to the OST files saved in the application will be damaged too.

How Do I Repair A Corrupt OST File?

You can repair corrupt Outlook OST file using 3 different approaches.

If the corruption is restricted to files on one folder, you can easily update the folder to fix the OST file corruption. The other two methods are using ScanPST.exe tool and repair OST file  respectively.

Depending on your scenarios and level of corruption in OST files, you can try the methods mentioned below.

How to Fix A Corrupt OST File in Outlook?

The methods mentioned below hold good for all the versions of Outlook including the latest 2021, 2019,2016, 2013 and others.

Method 1: Update the OST Folder to Fix Corruption

You can update the folder in Outlook when the issue is with particular folder. All you have to do is, delete the offline items in the corrupt folder and update the folder by establishing the connection to the Exchange server.

  • Open Outlook >> right-click the folder you want to update.
  • Click Properties >> A dialog box will appear >> Click Clear Offline Items.
  • Click OK >> Select Send/Receive tab and click on Update Folder

Method 2: Make use of ScanPST.exe to Fix corrupt OST files

If you are wondering is it possible to repair OST file using ScanPST.exe, yes, the tool can be reliable for both PST and OST files. If you are using an Outlook version lower than 2013, you can make use of scanost.exe tool. At first find the location of OST file.

Scanost.exe can be found on the location C: \Program files\Microsoft office\ Outlook version.

Scanpst.exe can be found on:

  • Outlook 2019-32-Bit C:\Program Files\Microsoft Office\root\Office19
  • Outlook 2019-64-Bit C:\Program Files (x86)\Microsoft Office\root\Office19
  • Outlook 2019-32-Bit C:\Program Files\Microsoft Office\root\Office21
  • Outlook 2019-64-Bit C:\Program Files (x86)\Microsoft Office\root\Office21

All you have to change the office version of your respective Outlook.

Steps to run scanpst.exe to repair OST file corruption

  1. Locate scanpst.exe on your system and follow the steps
  2. Once you locate the scanpst.exe, run the inbox repair tool
  3. Click on Browse and enter the location of the OST file you want to repair
    Scanpst to fix corrupt in OST file
  4. Click Start to scan the file. After scanning is completed, make sure you have selected the backup option.
  5. Click on Repair option to repair the file >> OK

With the help of ScanPST, you should be able to fix the OST file corruption. However, Inbox repair tool also have limitations. The Inbox repair tool (ScanPST) stops responding when trying to fix large files. If ScanPST fails to repair the OST file, it will ask you to recreate the file. In that case, you can just recreate the OST file in Outlook.

Method 3: Recreate OST file to repair corrupt OST file

The OST file can easily be recreated by downloading from the server and synchronizing with an online server. Before recreating the file, it is important to delete the corrupt existing one.

Steps to delete the OST file:

  • Close Outlook application before starting the process
  • Open Control Panel >> User accounts >> mail
  • It opens a new dialogue box >> click on E-mail AccountsCorrupt-OST-file-repair
  • Clicking on email accounts will open account settings dialogue box
  • Click on Data file tab >> select the corrupt OST file and open file location
  • Once you accessing the file go ahead and delete itRecreate profile to fix OST file

Just after deleting your corrupt OST file, you can set up your account with the same credentials. Outlook will automatically synchronize with your online server and create a new OST file without any data being lost.

If none of the above-mentioned methods helped you in fixing corrupt OST file or for the situation where your data is not synchronized with server, the best way to recover and repair the OST file is to make use of an efficient OST/PST repair tool.

Repair Corrupt OST file using SFWare PST/OST Repair Tool

To repair OST file, download and install SFWare PST/OST repair tool  and launch the application. The software is able to repair OST file and recovers that as PST file. Therefore, you no need to synchronize with the server again.

Free Download for Windows

Step 1: The main screen displays three options, select the one as per need:

Open PST File: If you know the path to open PST file, select the option

Find PST File: If you are not aware of PST file, the tool easily finds that for you

Select Outlook Profile: Select the profile in which you need to repair the Outlook files.

first step to use PST repair tool
Step 2: Select Normal Scan or Smart Scan from the next screen.

Normal Scan: This scan is suitable for repairing minor corruptions in PST file.

Smart Scan: If you want to repair severely corrupted PST file, click on Smart Scan.
Select PST File to Repair

Step 3: Click on Repair option to fix cannot start Microsoft Outlook error
End Screen

After completion of the repair process, you can preview the repaired PST file in Outlook styled browser. Give the desired location to save repaired PST file.

The SFWare PST repair tool can easily fic corrupt or the encrypted Outlook data files files. The tool compatible with all the Outlook versions including the latest 2021, 2019, 2016.

How to Fix the Error Cannot Start Microsoft Outlook Set Of Folders Cannot Be Opened?

Summary:

Is your Microsoft Outlook having trouble opening or displaying an error “Cannot start Microsoft Outlook. Cannot open the Outlook window. The set of folders cannot be opened.”? This article describes all the effective solutions that helps you fix the problem cannot start the Outlook.

Cannot Start Microsoft Outlook

Table of contents:

What does set of folders cannot be opened in Outlook?

Indications of Microsoft Outlook cannot start

Fix Cannot start Microsoft Outlook the set of folders Cannot be opened

How to fix corrupt  PST file that leads to Cannot Start Microsoft Outlook

What does it mean when Outlook says the set of folders Cannot be opened?

The main cause of the error cannot start Microsoft Outlook is corruption in xml file in Navigation Pane settings. The Navigation Pane is present on the left side of the Outlook window and helps in switching between different areas of Outlook such as mail, contacts, calendar, tasks and notes. In addition, it also displays the folders when working within a view.

Other causes that lead to Cannot start Microsoft Outlook are:

  • Damaged or corrupt Outlook data files (PST or OST files)
  • Using Outlook in compatibility mode can also lead to the error
  • Improper re-installation and un-installation can cause problem in Outlook

Indications of your Microsoft Outlook Cannot start

When you click on Outlook icon, Outlook takes long time to respond and displays an error “Cannot start Microsoft Outlook”.

Another instance might be when navigation pane settings file -profilename.xml is corrupted, where “profile name” is the name of your Outlook profile. If the file is corrupted, the file size is shown as 0 kb. The corruption in the xml file can be observed in any outlook versions including Outlook 2019.

Based on the versions of Outlook you use, you might encounter unlike errors.

Error 1: Microsoft outlook has encountered a problem and need to close. We are sorry for the inconvenience.
Unable to open MS Outlook

Error 2: Cannot open your default email folders. The information store could not be opened. Incorrect Outlook profile settings or corrupted Outlook profile.
Set of folders cannot be opened on Outlook

Error 3: Cannot start Microsoft Outlook. cannot start Microsoft Outlook invalid XML, the view cannot be loaded.

Invalid xml Microsoft Outlook cannot be opened

How do you fix Cannot start Microsoft Outlook the set of folders Cannot be opened?

The methods used to fix the error cannot start Microsoft Outlook. Set of folders cannot be opened. are listed below. The fixing methods can be used on all Outlook versions including the latest Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013.

Turn off the Compatibility Mode

Start Outlook in safe mode

Recover navigation pane setting file

Repair Outlook using Inbox repair tool

Create new Outlook profile and import the old data

Method 1: Turn off Compatibility mode

As mentioned earlier, if Outlook is being used in compatibility mode, the trouble of Outlook cannot be opened cannot be stopped. Therefore, turn off the compatibility mode and verify if the solutions worked.

  1. Type “exe” in search box >> right click on Outlook.exe >> Select Properties
  2. A dialog box will open, click on the Compatibility
  3. Uncheck the option Run this program in compatibility for. Click on OK for confirming the actions.

Try opening the Outlook now and check if it was bale to open without displaying any error.

Method 2: Open Outlook in Safe Mode

Advantage of opening Outlook in safe mode is that Outlook starts without loading the add-ins. Therefore, if the trouble is due to faulty add-ins, this method can fix the issue. To run Outlook in the safe mode, follow this process:

  1. Type exe /safe in search box >> Enter
  2. A message user wants to start outlook in safe mode will appear. Click Yes.

Or can make use of outlook.exe

  1. Right click on exe /safeClick on Open

Note: While processing if it asks for account credentials, enter your password and choose “Accept.”

If Outlook works without receiving an error cannot open Microsoft Outlook in the safe mode, its understood that there is a problem with the add-ins. If you again encounter the issue while starting Outlook. You need to disable the add-ins.

Disable faulty add-ins

  1. Open Outlook, File >> Option >> add-ins
  2. Select COM Add-ins in the Manage box, at the bottom of the window. Hit on Go button
  3. List of the Add-ins working with Outlook is displayed. Deselect all of them and click OK

Now restart the Outlook. If you still face the problem of Microsoft Windows not opening, try out other methods given below.

Method 3: Recover Old Navigation Pane Settings

If the trouble is due to corruption in navigation pane setting file, recovering the setting will help you fix the error.

  1. Go to Start menu >> Run Command >> Type exe /resetnavpane
  2. Enter OK >> Restart Computer

Automatically Outlook opens, check for the error cannot start Microsoft Outlook is displayed or not. If you encounter the error again try deleting XML file that stores the navigation pane settings by executing below steps:

  1. Enter %appdata%\Microsoft\Outlook in search field on Windows
  2. Select Outlook >> Find and delete the xml file

If this method does not work for you, then search PST and select restore previous versions.

Restoring Previous PST file version

Previous versions are copies of files and folders created by Windows Backup that Windows automatically saves as part of a restore point.

  1. Type exe in Windows search filed
  2. Right click on exe >> Click on Restore previous versions

This method only works if you have created a Restore point. If you have no backup created, then restoring previous version won’t be helpful. All you can do is Repair Outlook data file with the help of an inbox repair tool.

Method 4: Use Inbox Repair Tool to Fix unable to open MS Outlook

Scanpst.exe or inbox repair tool is used to analyse and recognize problems in PST files. ScanPST only looks at the personal folder files to determine whether data has been corrupted.

Locate and run inbox repair tool. Next, Browse or provide folder path where the PST file is saved.

Folder path- C:\Program Files (x86) \Microsoft Office\root\Office19

Quick Note: The above path applies to Office 2019 and Office 365. If you’re using Outlook 2016, use the path: C:\Program Files (x86) \Microsoft Office\Office16. In case of running an older version of the application, change Outlook versions.

Inbox repair tool

  1. Close the Outlook application if its currently open and double click to launch it
  2. Click on the Browse button to go to the folder path where the PST file is saved
  3. Click Start to initiate the scan process and repair Outlook PST file
  4. Finally, click on the Repair button to fix the issue Microsoft Outlook doesn’t start.

If the problem is associated with corrupt PST file, this method should be able to fix it. However, the tool has few shortcomings.

The main disadvantage of Scanpst.exe is that it works on the original copy of PST file, therefore the chances of damaging the PST file is high than repairing it. Hence it is recommended to make use of a safe and secure Outlook PST Repair tool for fixing the corruption on PST file and fix cannot start Microsoft Outlook by repairing the Outlook PST file.

Method 5: Create a new Outlook Profile and import the data

If none of the above methods worked for you, try creating a new profile in Outlook. You no need to worry about the data, you can easily import the Outlook data from the old profile to newly created profile.

  1. Go to Setting>> Control Panel >> Mail >> Data Files >> Add and create the profile
  2. Now, keep the new profile as default profile. To make it default, once the profile is added, set to default option is enabled. Go to Account setting >> data files >> select your profile and set as default
  3. Once you create the profile, verify if the outlook cannot start problem exists or not. If your profile is free from error, import your old data to the new profile.
  4. Go to the File option and click on Open >> Import. Choose Import from another program or file >> Next
  5. Now, select Outlook Data File (.pst) >> Next >> Browse >> select your old .pst file >> Next >> Finish

This method should help you fix the error and get your old data from previous profile. What if you still encounter the error due to severe corruption in Outlook Data Files? Do not worry, we got your back.

SFWare PST Repair Tool is a tool that fixes severe corruption on PST files. Also, it works on the copy of the data files, therefore, the data remains intact. Along with repairing the file, the tool recovers all the attributes attached with Outlook like emails, calendars and more. Download the software now and fix the PST file issue in a minute.

Free Download for Windows

How to fix corruption in PST file that leads to Cannot Start Microsoft Outlook?

To fix the corruption on PST file that makes your Outlook unable to start, download the SFWare PST repair tool, and launch the application.

Step 1: The main screen displays three options, select the one as per need:

Open PST File: If you know the path to open PST file, select the option

Find PST File: If you are not aware of PST file, the tool easily finds that for you

Select Outlook Profile: Select the profile in which you need to repair the Outlook files.

first step to use PST repair tool
Step 2: Select Normal Scan or Smart Scan from the next screen.

Normal Scan: This scan is suitable for repairing minor corruptions in PST file.

Smart Scan: If you want to repair severely corrupted PST file, click on Smart Scan.
Select PST File to Repair

Step 3: Click on Repair option to fix cannot start Microsoft Outlook error
End Screen

After completion of the repair process, you can preview the repaired PST file in Outlook styled browser. Give the desired location to save repaired PST file.

Conclusion

Most of the Outlook errors including cannot start Microsoft Outlook is due to some minor technical issues which can easily fixed with help of above-mentioned manual solutions. However, if the issue leads to damaging or corrupting your PST file, it is recommended to make use of SFWare PST repair tool to easily fix all the issues with the damaged or corrupted PST file.

 

4 Methods to Fix Mac Outlook Not Syncing with Exchange Server

Summary:

If you’re using Outlook on Mac, it is not new to experience some synchronizing errors while working. If you are wondering why is your Microsoft Exchange not syncing on Mac? You are on the right page. This article not only helps you to fix the Outlook Mac sync errors but also explains how Outlook is made easy for Mac. With the help of troubleshooting methods, you will be able to re-connect Mac Outlook to exchange server.

Outlook Mac Not Syncing

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Understand Outlook application for Mac

Why is my Outlook email not syncing on Mac?

How to connect/ Sync Outlook Mac to Exchange Server?

How to Access inaccessible Outlook data on Mac?

FAQs

Outlook Application for Mac

As Outlook is originally developed by Microsoft on Windows. Due to its wide range of features and functionality, Outlook for Mac was a huge success. Microsoft Entourage was the first Outlook-like application for Mac OS in Office 2001, but it required Exchange connectivity. Later, Exchange server was made available for Mac OS X with Entourage 2004 Service Pack 2. Yet, Entourage is not similar to Outlook’s design or operation, but relatively a different application that has several similar features including Exchange client proficiencies.

In 2011, Entourage was replaced by Outlook for Mac that had great compatibility and similarity with Windows Outlook than Entourage offered. It is the first native version of Outlook for MacOS. Earlier, Outlook on Mac could only sync contacts and not any events, tasks or notes. However, with all the updated versions, now Outlook can now sync with emails, calendars, notes, tasks and events as well on Exchange Server.

Unlike to Windows Outlook, Mac Outlook doesn’t support OST/PST files, but it has .olm (OLM). A .olm file is a Mac Outlook data file that archives your email messages, contacts, calendars, tasks and notes as well.  With improved Outlook predecessors, Outlook for Mac has also come with some connecting issues and that causes trouble to synchronize with Exchange Server. Not only on Mac, even Windows encounter Outlook errors frequently.

Why isn’t my Outlook syncing on Mac?

Problems with the Exchange Server and Outlook could not be precisely explained but few of the common reasons could be-

  • Outlook Mac on Offline mode
  • Connectivity errors that might break the connection with Exchange Server
  • Corrupted Outlook cache
  • Inappropriate setting of Outlook configuration on Mac

If you encounter trouble establishing the connectivity with Exchange server, it could be due to any of the reasons mentioned above. In the next section you will be able to learn some of the best workarounds to fix the trouble.

How Do I Sync Outlook on Mac with Exchange Server?

To fix Mac Outlook cannot connect to Exchange server can re resolved using the methods mentioned below:

Method 1: Verify the Offline Mode

This is the basic and the easiest method to verify the connectivity with the Server.

  1. To check the connectivity, Go to the Outlook Menu
  2. Verify if the Work Offline is selected or unselected
  3. If Work Offline is checked, uncheck the option
  4. Check if the synchronization problem is resolved

Method 2: Rebuild the Outlook file for Mac

This method helps you fix if your Outlook profile is corrupted. Therefore, rebuilding the Outlook helps to create new OLM files. To fix the synchronization issue with the Exchange server, follow the steps to rebuild the Outlook file for Mac

  1. Firstly, close all the running Outlook related processes on Mac computer.
  2. It is recommended to take a backup of the available folder of Outlook in C drive.
  3. Click on Outlook application + Alt key to start the Microsoft Database Utility app.
  4. Now, select the Outlook Profile that you want to recreate à click the Rebuild
  5. Wait until the process is completed.

Check if the connectivity is established and data can be synchronized with the Exchange Server.

Method 3: Clear Outlook Cache

You can make use of this method, when a specific folder has any problem with synchronizing and all the other folder are synch with Exchange Server.

  1. Initially you need to make sure that there is a connection between Outlook and Exchange Server on Mac system.
  2. Right-click on the specific Exchange folder which is not synchronizing ->select Properties.
  3. Now, go to General tab -> click the option Empty Cache.

Finally, you can verify if the folder is synchronized and new items are received in the folder.

Methods 4: Check Exchange Connectivity

Sometimes, the problem could arise when the address of the Exchange Server is incorrect or not set properly. If the problem is due to the connectivity error, follow the below steps and try fixing it.

  1. Open Outlook for Mac, go to Tools -> Accounts in your Mac
  2. Check over the Exchange Account.
  3. If you see the Orange dot against the added Exchange account, it means some problem exists on connectivity.
  4. Now, try disconnecting it and re-configuring
  5. Again, try connecting it with Outlook on the web and check the status of Exchange Server is changed.
  6. If everything is fine, connect the desired server again.

This method should work fine and fix the error if persists.

The above mentioned are most sought methods to fix the synchronization problem with Outlook and Exchange Server on Mac computers.

What if your data on Outlook Mac is inaccessible? How could you access the files? If you cannot access the data on your Mac Outlook, you can try converting Outlook OLM files to PST. PST is the Outlook data file support by Windows and you will need to access them on a different Windows computer.

How to Access inaccessible data on Outlook Mac?

If you encounter your Windows Outlook profile is corrupt, you need to fix the corruption at first and then try converting OLM to PST. To convert OLM to PST, you can either use any of the trusted third-party converting tools or software available for easy procedure.

With the help of solutions explained above you can easily fix Outlook Mac error not synching with Exchange server. However, if you cannot fix Outlook for Mac sync errors, you can always save OLM file data to access easily.

Frequently Asked questions

How do you fix Outlook Cannot connect to the Exchange server on a Mac?

To fix Outlook cannot connect to the Exchange server on Mac, verify if you are working offline and make sure your internet connectivity is good to connect with Exchange server. Rebuilding Outlook file also helps in synchronizing with Exchange server on Mac. Follow the methods explained in the article to fix the problem.

Why does my Outlook say Cannot connect to server?

There are several reasons why Outlook cannot synchronize with server. Most common reasons are damaged Outlook data files, damaged Microsoft Office or Outlook program files. Corrupt Outlook profiles or incompatible/faulty add-ins can lead to Microsoft Outlook unable to connect to the server.

Why are my Outlook emails not syncing on my Mac?

If your device has an unstable and weak Internet connection, there are chances of emails not syncing on Outlook Mac. With the help of methods explained in the article, you can easily fix the problem without any hassle

What To do When Outlook Inbox Repair Tool Keeps Popping Up?

Summary:

It becomes annoying and you cannot ignore when Outlook Inbox Repair tool keeps popping up on the screen. In this article you will be able to understand why Outlook inbox repair tool shows up continuously and the reasons behind it.  Also, if you are looking out for the complete solution, fix the Inbox repair tool issue using the best troubleshooting methods given here.

Outlook inbox repair tool or SCANPST is an in-built utility that fixes most of the Outlook errors. The tool usually gets triggered when it encounters any issues in the Outlook file. But in the case of frequent pop-ups of the tool in a short span of time, there could be a problem with the tool itself. Before trying few of the troubleshooting methods, let us see why ScanPST.exe keeps popping up.

Why Outlook Repair Tool (ScanPST) Keeps Popping Up?

The reasons behind MS inbox repair tool popping up could be large PST file or the sever corruption on Outlook data files.

One of the most common causes for this error is the file size of PST File. Every Outlook application version has a file size limitation. There might be chances that Inbox Repair Tool can freeze while fixing large-sized PST files and leaves with popup message every time you use Outlook application.

A severely corrupted PST file could be another reason for the error. Generally, Inbox Repair utility helps you fix minor corruption issues. If the corruption is severe in PST files or any Outlook data files, scanpst.exe fails and tries to start the repair again.

How to Stop Outlook Repair Tool popping Up Problem?

Few workarounds to stop the repair inbox tool popping up are verifying with the third-party add-ins, using ScanPST itself or formatting the PST file.

  1. You can verify with third-party add-ins, if you have recently added any. Sometimes, third-party add-ins could cause trouble with the existing data files and corrupt the files.
  2. As ScanPST itself capable of fixing Outlook PST file, trying ScanPST to fix the error could come in handy at times.
  3. Changing the format of PST file helps you if the problem is with the PST file.

If your Outlook data files are severely corrupted, none of these methods might work good enough to fix corruption due to their limitations. The error continues until the file is free of corruption, for which you might need an advanced PST repair tool that can fix severe corruptions in the Outlook data file.

Free Download for Windows

Method 1: Check Third-Party Add-ins

The third-party add-ins such as Sync, Anti-Spam and Anti-Virus add-ins could cause trouble and trigger the error to show up. This could be a reason for most Outlook errors.  You can uninstall or remove problem causing Add-ins:

Step 1: Go to File -> Option -> Add-ins

Step 2: Click on Go Button at the bottom ->Manage Add-ins

Step 3: Once the new screen appears, select the Add-ins you need to disable or remove from the list

To disable the Outlook Add-ins, uncheck the box with the Add-inn name and click on the Remove button

If you still face the problem, move on to the next method.

Method 2: Run ScanPST.exe to Fix Outlook Popping on Screen

ScanPST.exe tool is the tool recommended by Microsoft to fix most the PST file errors. Therefore, there’s no harm in trying it to fix the error caused by itself. If the error is due to the minor corruption in the PST file or shortcuts, this method should be able to fix the problem.

Step 1: Close the Outlook application, make sure it’s not running in the background

Step 2: Locate the ScanPST application in your hard disk in the Microsoft Office folder. (Click here to find the location of the ScanPST.exe and know how it works)

Step 3: Open the application by double click on it

Step 4: Give the PST file name that is displaying error. You can also click on Browse to locate the file from your local drive.
Inbox repair tool

Step 5: Click on Start to begin the repair process and Log in to your Outlook account to recover the file

Step 6: Choose a location for saving the new file. Save the file and close

This method should help you fix the error if it is due to some minor corruption in the Outlook data files. If you still encounter the error on your screen, that means the PST file causing the error is large. The application may start to freeze or stops responding before repairing the PST file.

In such cases, you might need a tool that works for large PST files and capable of fixing sever corruption on PST file.

However, if ScanPST successfully detects and fixes the error, it is recommended that you to run the scan for more 2-3 times. To make sure file is free from all sort of problems.

Method 3: Change the Format PST File

Formatting the PST file doesn’t mean to clearing the content of the mail. It means changing the format of the PST file from one to another. ANSI is the one base format in which Outlook PST files. most often used in older Outlook versions.  Converting PST file format from ANSI to UNICODE format would help you fix the error.

To do so, first, check the format base of the PST file:

Step 1: Open the PST file causing the error and Right-click at the top of the folder tree

Step 2: Select Data File Properties and click on the Advanced Button

Now, you need to look at the description of the file format base:

If the file format base is already showing UNICODE, you will see “Outlook Data File” and your PST file format is updated If it is ANSI based, it’ll read “Outlook Data File (versions)” and you might want to change that format to fix the Outlook

All you have to do is, create a new UNICODE based PST file and copy all content of the old ANSI based PST file into it and save.

If none of the above methods helped you fix the error Outlook repair tool keeps up, if the error is due to severe corruption in the PST file, SFWare PST repair tool comes in handy. SFWare can work with a large sixed PST file without letting you lose any data. SFWare doesn’t only repair the PST file, but also recover the file attributes of Outlook intact. Download the tool for free now.

Free Download for Windows

Fix PST File Causing Outlook Inbox Repair Tool to Pop Up Constantly

To stop Outlook Repair Tool popping up on screen and fix the corruption, Download and install SFWare PST Repair Tool on your computer. The tool is compatible with all the Outlook versions including the latest 2019, 2016, 2013 and older versions as well. Follow the steps given below to fix the error.

Step 1: You could see three option on the main screen:
first step to use PST repair tool

1: Open PST file: Select if you know the location of the PST file

(you will be taken to next screen that allows you to browse the PST file)

2: Find PST file: Select if you are not aware of the location of the PST file

3: Select Outlook Profile: Use this option to find the PST file for a profile. When you have multiple Outlook profiles.

Step 2: Once the PST file is selected, click Normal Scan and select a location to save the repaired PST file. Then click the Repair button

Select PST File to Repair

Step 3: Once the file is repaired, you can Preview the PST file along with recovered emails and finally, Save the repaired PST in any desired location

You can try any of the above-mentioned methods. when the MS Outlook inbuilt utility fails to fix corruption in PST file and the inbox repair tool keeps popping up.

Frequently Asked Question

How do I bypass Outlook Inbox Repair Tool popping up?

You can verify with third-party add-ins, if you have recently added any. Sometimes, third-party add-ins could cause trouble with the existing data files and corrupt the files. As ScanPST itself capable of fixing Outlook PST file, trying ScanPST to fix the error could come in handy at times. Also, changing the format of PST file helps you if the problem is with the PST file.

How do I repair PST files instead of SacnPST.exe?

If the Scanpst.exe not responding or fails, you should go for a professional PST repair tool. The PST Recovery Tool that can fix severely corrupted Outlook data files and large PST files. SFWare PST repair tool is developed with the advanced algorithm to repair any PST file.

What happens when ScanPST doesn’t work?

There may be circumstances where inbox repair tool freezes or keeps popping up, if ScanPST doesn’t work, you will not be able to repair any damaged or corrupt Outlook Data files. Therefore, the you will be unable to open the data file in Microsoft Outlook and access it.