About Outlook Profiles
Outlook Profiles is nothing but a collection of all your Outlook data while your Outlook data is stored in a data file file you can Access Outlook and Interact with all your Outlook data through your Outlook profile.
Your Outlook profiles not only allow you to access your data. Outlook allows users to own multiple Outlook profiles, each created using a different email client.
This special property (being able to have multiple Outlook profiles) allows users to access and interact with multiple emails and email data simultaneously through Outlook.
When To Create an Outlook Profile?
It is Ideal to create an Outlook profile in the following scenarios-
1. While Setting Up Outlook- Creating an Outlook profile is an integral part of the Outlook setup process. If you do not have a preexisting Outlook profile, you will be asked to create one. Your email address, a password, and an email protocol selection are required here.
2. When you want to access another email client or email account- Outlook allows users to access multiple emails at once. If you wish to gain access to another email in Outlook you will need to create a new profile for it.
3. When an Existing Outlook Profile Gets Corrupted- If your Outlook profile (or Outlook application) becomes corrupted, you may face difficulty in accessing Outlook or sending and receiving mail. Creating a new Outlook profile will resolve this issue.
Given below, are 3 methods that you can use to create an Outlook Profile-
1. How to Create An Outlook Profile Using Outlook Settings?
This is the most conventional method that is used to create a new profile. This is usually used when you add Outlook profiles to an existing account.
1. Open Outlook.
2. Access the File menu by clicking on File and enter the Info Tab by clicking on Info.
3. Click on Account Settings and select Manage Profiles.
4. Once the Mail Setup Window opens, click on Show Profiles.
5. In the next Window, click on Add to create a new Outlook profile.
6. Type in the profile name and click on OK.
7. Enter credentials as required and click on Next.
8. Enter the respective password and click on Sign in to use the new profile.
9. Follow the rest of the on-screen instructions in the next window to complete the process.
Note: You will also need to choose between IMAP and POP internet protocols while creating a new profile.
Create a New Outlook Profile With Outlook Opening Outlook?
At times, you may be unable to access Outlook due to a damaged Outlook Profile. During such cases, you can use 2 methods-
2. How to Create An Outlook Profile By Accessing Control Panel
1. Open the Control panel.
2. Using the search tab locate and click on Mail.
3. Once the Mail Setup Window opens, click on Show Profiles.
4. In the next Window, click on Add.
5. Type in the profile name and click on OK.
6. Enter credentials as required and click on Next.
7. Enter the respective password and click on Sign In to use the new profile.
8. Follow the rest of the on-screen instructions in the next window to complete the process.
3. How to Create An Outlook Profile By Holding Shift
1. Open Outlook While holding Shift.
2. Click on Options.
3. Click on ‘New…’.
4. Enter the required credentials and click Connect. Then enter the password for the email to finish the setup.
To Conclude
I hope that this article helped you create an Outlook profile without any hitches. If you face any issues after creating a new profile then there is a chance that you have a corrupted Outlook data file. Outlook profiles are a vital component of the Outlook experience, and learning how to manage Outlook profiles will enable users to streamline their workflow.
Frequently Asked Questions
1. Can I create multiple profiles in Outlook?
You can create multiple Outlook profiles by accessing Outlook account settings and using the add option to create and set up a new Outlook profile.
2. How do I switch between profiles?
All your Outlook profiles will be listed in the left-side column. All you need to do is click on the profile and its respective folders to access your data.
3. Is it possible to delete a profile in Outlook?
Yes, you can easily delete an Outlook profile by following the steps below-
1. Access the File menu by clicking on File and Enter the Info Tab by clicking on Info.
2. Click on Account Settings and select Manage Profiles.
3. Once the Mail Setup Window opens, click on Show Profiles
4. In the next Window, select an Outlook profile and click on Remove to create a delete the Outlook profile.
(please note that you cannot remove the default Outlook profile. You would need to assign the default status to another profile before proceeding.)
