Why Sync Your Outlook Calendar?
Syncing Outlook calendars provides several benefits to groups and individual users alike. Given below are some key benefits-
- Access all your events, dates, and reminders at the same time.
- Easily access the update calendar across all Outlook devices.
- Allows entire groups to access and maintain an updated calendar that will boost collaboration and streamline workflow.
- Outlook allows you to sync with third-party clients such as Google Calendar, Zoom, and other project management tools.
Merge Outlook Calendars Using Overlay
Part 1: Importing Calendars
you may have a calendar from a different device or account. it is important that you can access both calendars from the same Outlook application. To do so you can follow the methods below-
Option 1: Use Export/Import To Transfer Outlook Calendar To Your Device
An easy method to get the calendar onto your device is by using Outlooks import/export option. You can do so by following the steps below-
1. Export the Source Calendar
1. Open Outlook.
2. Click on File and access the Open & Export Tab.
3. Click on Import/Export.
4. Choose Export to a file and click on Next.
5. Select Outlook Data File (.pst) and click on Next.
6. Select the calendar you want to export and click on Next to import as a PST file.
2. Import into the Destination Calendar
1. Open Outlook.
2. Click on File and access the Open & Export Tab.
3. Click on Import/Export.
4. Select the Outlook Data File (.pst) option and click on Next.
5. Locate the saved file, select the Do not import duplicates option, and click Next.
Option 2: Add the Second Calendar to Outlook By Adding Outlook Account
1. Open Outlook and click on File.
2. Click on Account Settings, and select Account Settings from the drop-down options.
3. Click on New to add the email account containing the second calendar.
Part 2: Overlay Outlook Calendars
Overlaying Outlook allows you to view both calendars simultaneously without merging. You can try it for yourself by following the steps below-
1. Click on the calendar icon to access the Outlook calendar view.
2. Check or select both calendars in the left pane.
3. Access the View tab on the top and click on Overlay.
Important: Managing Permissions (For Shared Calendars)
1. Right-click the shared calendar in the navigation pane.
2. Select Properties and toggle permissions permissions.
Also Read: How to Recover Deleted Calendar In Outlook
To Conclude
I hope that this article was able to help you sync Outlook calendars as required. Outlook has several customization options that allow you to take full advantage of other features. If you have any related queries or feedback, please feel free to reach out.