How To Sync Outlook Calendars?

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Outlook calendars provide great support when it comes to planning and scheduling. Syncing Outlook calendars can help you take full advantage of all available features. In this article, we will teach you how to sync Outlook calendars and more!

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Why Sync Your Outlook Calendar?

Syncing Outlook calendars provides several benefits to groups and individual users alike. Given below are some key benefits-

  • Access all your events, dates, and reminders at the same time.
  • Easily access the update calendar across all Outlook devices.
  • Allows entire groups to access and maintain an updated calendar that will boost collaboration and streamline workflow.
  • Outlook allows you to sync with third-party clients such as Google Calendar, Zoom, and other project management tools.

Merge Outlook Calendars Using Overlay

Part 1: Importing Calendars

you may have a calendar from a different device or account. it is important that you can access both calendars from the same Outlook application. To do so you can follow the methods below-

Option 1: Use Export/Import To Transfer Outlook Calendar To Your Device

An easy method to get the calendar onto your device is by using Outlooks import/export option. You can do so by following the steps below-

1. Export the Source Calendar

1. Open Outlook.

2. Click on File and access the Open & Export Tab.

3. Click on Import/Export.

outlook import export

4. Choose Export to a file and click on Next.

export to a file

5. Select Outlook Data File (.pst) and click on Next.

export to a file

6. Select the calendar you want to export and click on Next to import as a PST file.

export outlook calendar

2. Import into the Destination Calendar

1. Open Outlook.

2. Click on File and access the Open & Export Tab.

3. Click on Import/Export.

4. Select the Outlook Data File (.pst) option and click on Next.

5. Locate the saved file, select the Do not import duplicates option, and click Next.

Option 2: Add the Second Calendar to Outlook By Adding Outlook Account

1. Open Outlook and click on File.

2. Click on Account Settings, and select Account Settings from the drop-down options.

access outlook settings to add calendar in outlook

3. Click on New to add the email account containing the second calendar.

click on New to add outlook account with calendar

Part 2: Overlay Outlook Calendars

Overlaying Outlook allows you to view both calendars simultaneously without merging. You can try it for yourself by following the steps below-

1. Click on the calendar icon to access the Outlook calendar view.

click on calendar icon to access calendar view

2. Check or select both calendars in the left pane.

select calendars for overlay

3. Access the View tab on the top and click on Overlay.

overlay calendars in outlook

Important: Managing Permissions (For Shared Calendars)

1. Right-click the shared calendar in the navigation pane.

access properties of shared calendar

2. Select Properties and toggle permissions permissions.

Also Read: How to Recover Deleted Calendar In Outlook 

To Conclude

I hope that this article was able to help you sync Outlook calendars as required. Outlook has several customization options that allow you to take full advantage of other features. If you have any related queries or feedback, please feel free to reach out.

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