OST vs PST may seem hard to answer, but it will all eventually be clear as the stark differences between the two file formats leave little room for debate. As we unravel everything you need to know, you will begin to see which one is better suited.
What Is An Outlook Data file?
An Outlook data file is a file that stores all your Outlook data and the Outlook application allows us to to access and interact with this data. Outlook data files hold all our emails, messages, contacts, calendars reminders, tasks, notes, and more!
Now Outlook data files can be stored using 2 different file formats-
- OST – Offline Outlook Data File
- PST – Personal Storage Table
What’s An OST File?
An .ost file or Offline Storage Table is an Outlook data file that stores all of a user’s emails, messages, calendars, and other Outlook data.
It was released for Outlook 2003 and later versions. With an OST file, you can continue working with Outlook offline. All the changes or work you have done will be synchronized as soon as you reconnect it to the server
What’s A PST File?
A .pst file or Personal Storage Table is an Outlook data file that stores all of a user’s emails, messages, calendars, and other Outlook data.
Released for Outlook 2007, PST files allow users to work on their Outlook data with real-time server synchronization and across multiple Outlook installations.
OST Vs PST: Key Differences
1. Internet Requirements
OST-
Allows users to access emails and work in Outlook even in offline mode. All the changes or work done will be synced when an Exchange server connection is established. So an active internet connection is required as unsaved offline content can be lost.
PST-
These files allow users complete access offline as their data is stored locally. Users can go without internet for long periods of time.
2. Server Synchronization
OST-
All data and work progress will get synced with the server as soon as a connection is provided.
OST files only support the Microsoft exchange server requiring you to have a Microsoft account
PST-
PST files are compatible with Microsoft Exchange server and other email services as well.
3. Backup Utility
OST-
OST files are encrypted and stored on servers, so creating a backup is not required for most. However, any Outlook sync issues will have negative effects.
PST-
PST files are stored locally and may be at risk depending on how careful the user is. With a PST file, creating and maintaining a backup folder is always recommended.
4. Portability/Transferability
OST-
OST files are not exactly transferable per se, but logging into your profile on a different PC will give you access.
PST-
PST files are stored locally and may be at risk depending on how careful the user is. With a PST file, creating and maintaining a backup folder is always recommended.
5. Data Security
OST-
OST files are encrypted and require authentication from the linked profile. In other words, your data cannot be accessed or imported into any other Outlook profile.
PST-
PST files are easy to move and are accessible through any Outlook profile. However, it secures its PST files with a password.
When Should You Choose PST?
PST files are best if you are looking for the following-
1. If you are looking to create a manual backup of your Outlook data.
PST files are stored offline independent of the servers and are easily transferable from one drive to another. This feature also makes it easier for the following
- Creating backup files
- Archiving emails
- Transferring Outlook data
2. If you plan to manage multiple accounts or projects
PST files allow you users to maintain and organize different profiles and keep all the data separate
3. You Require Easy Access From Multiple Devices
The PST field allows you to easily access your Outlook data from multiple devices at a time. Any changes you make on one device will be updated on others as long as they are in sync with the server.
4. Plan To use a variety of email services or exchange servers
PST files are compatible with multiple applications and email services, making it easy to
When Should You Choose OST?
OST files are best if you are looking for the following-
1. Deal with sensitive information or require security
OST file data is mostly stored on the server and is encrypted. Minimizing the risk of your data getting damaged even if the devices get affected.
2. Handling Large Mailboxes
If you have a large mailbox or a huge amount of Outlook data that may exceed that of a PST file, then an OST file may be the way to go as the data is stored on a server.
To Conclude
OST Vs PST is a question that everyone asks themselves while trying to set up an Outlook account. In the end, the answer depends on your requirements. I hope that this article was able to help you find your answer. To solve any common Outlook issues, please choose SFWare.
